G’Day Everyone,
Tonight we had the first in what is probably going to be many meetings in relation to the WordCamp being held in Melbourne in 2011. I thought I would post the outcomes of what happened in the meeting along with the meeting agenda.
Agenda
1. Introduction – introduce ourselves, introduce WordCamp, and introduce rules and regulations surrounding that. Give a little history.
2. Discuss Venues – Pros and Cons – Ultimately decided to pursue venues in the following order: State Library of Victoria, Melbourne University, and then RMIT
3. Decide on Date – I’m proposing February 20th and 21st, 2011 – No one had a problem with that date, so it’s official.
4. Assign roles – We need people to volunteer and take certain roles. These need to be really clear. In discussions during the meeting and a few afterwards among the people in Sarah’s Office, I think we figured that it would be better to do a “team” approach to roles – IE, give a few people a certain task. Makes it more distributed and easier to get around things.
We’re also going to get every committee member to blog about their experiences at least once to keep the blog updated.
Social Media – Twitter, Facebook, LinkedIn Groups, etc
Public Liason: Manage volunteers and speakers and handle registration on the day. Build schedule for WordCamp.
Sponsorship – Someone well connected here would be great
Regulation – Make sure we keep to deadlines, that we’re doing everything like we said we would. Also, keep time during the events.
Maintaining the site – A design refresh would be great.
5. Talk about core values of WordCamp. What is WordCamp going to emphasise? How are we going to accomplish what we want to do? The main points we got at here was that..
- There needs to be streams for regular users and developers,
- The conference needs to have a heavy focus on content creation,
- There needs to be a process for accepting speakers.
6. Set ticket prices – We decided to set ticket prices at 30 dollars pending costs/sponsorship.
7. Discuss alliance with New Zealand – Dan Milward just agreed to tune in. Dan didn’t tune in because of last-minute commitments, so more on that later.
8. Discuss banking details and decide who should cosign on an account. We’re going to get in touch with some people to try and sort this out.
Here is a recorded MP3 of our meeting – special thanks to Charly for putting this together.
